Current Opportunities, RFP, RFQ and Tenders

Purchase of Sorted Residential Papers Grade No. 56

Tenders

A tender is an offer to do work or supply goods at a fixed price. When EWSWA ‘puts out a tender’ or ‘invites bids’ this means we are asking the public for a price on offers to do work or supply goods. EWSWA then assesses who to choose based on the prices offered and the nature of the person or company making the tender. EWSWA will issue a tender when the ‘work or goods’ to be supplied is over $50,000.00.

The tender or bid process is designed to ensure that the work to be done for EWSWA is given out in a fair way. Although price is very important in the decision on which tender or bid to accept, it is not the only factor taken into account.

Once EWSWA accepts a tender, it is binding on both parties. This means that the person or company that won the tender has to provide the goods or services in the manner agreed to and at the price offered, and EWSWA must pay the agreed price at the agreed time. In other words, once accepted, a tender is a binding contract

Request for Proposals (RFP’s)

A request for proposal (RFP) is an early stage in a procurement process, issuing an invitation for suppliers, often through a bidding process, to submit a proposal on a specific commodity or service. The RFP process brings structure to the procurement decision and allows the risks and benefits to be identified clearly upfront. EWSWA will issue an RFP for ‘goods or services’ under $50,000.00.

Request for Quotes (RFQ’s)

A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. An RFQ typically involves more than the price per item. Information like payment terms, quality level per item or contract length are possible to be requested during the bidding process.
To receive correct quotes, RFQs often include the specifications of the items/services to make sure all the suppliers are bidding on the same item/service. EWSWA will issue an RFQ for ‘goods or services’ under $50,000.00.